1. An overview of data protection
The HoliSoils (Holistic management practices, modelling and monitoring for European forest soils) project is committed to protecting your privacy by offering you a safe online experience. This Statement of Privacy applies to the website of the H2020 HoliSoils project (Grant Agreement No.101000289) and governs data collection and usage.
The Website falls under the responsibility of the HoliSoils Consortium and is concerned with the dissemination and exchange of information about the research conducted in the course of the project and the outcome of this work. By using the website of the HoliSoils project, you consent to the data practices described in this statement.
Data collection on our website
Who is responsible for the data collection on this website?
The data collected on this website are processed by the website operator. The operator’s contact details can be found in the website’s required legal notice.
How do we collect your data?
Some data are collected when you provide it to us. This could, for example, be data you enter on a contact form.
Other data are collected automatically by our IT systems when you visit the website. These data are primarily technical data such as the browser and operating system you are using or when you accessed the page. These data are collected automatically as soon as you enter our website.
What do we use your data for?
Part of the data is collected to ensure the proper functioning of the website. Other data can be used to analyse how visitors use the site.
What rights do you have regarding your data?
You always have the right to request information about your stored data, its origin, its recipients, and the purpose of its collection at no charge. You also have the right to request that it be corrected, blocked, or deleted. You can contact us at any time using the address given in the legal notice if you have further questions about the issue of privacy and data protection. You may also, of course, file a complaint with the competent regulatory authorities.
2. General information and mandatory information
Please note that data transmitted via the internet (e.g. via email communication) may be subject to security breaches. Complete protection of your data from third-party access is not possible.
Notice concerning the party responsible for HoliSoils website
Natural Resources Institute Finland (Luke)
Tel. +358 29 532 6000
Project Coordinator: Raisa Mäkipää, Luke; raisa.makipaa @ luke.fi
Revocation of your consent to the processing of your data
Under the General Data Protection Regulation [Articles 15-21], you have a number of important rights free of charge. In summary, those include rights to:
Right of access:
You have the right to be aware and verify the legitimate nature of the processing. So, you have the right to access your personal data and receive additional information about how we process it.
Right to rectification:
You have the right to study, correct, update or modify your personal data by contacting HoliSoils at the
Right to erasure (Right to be forgotten):
You have the right to request deletion of your personal data when we process it on your consent or in order to protect our legitimate interests. In all other cases (such as, where there is a contract, obligation to process personal data legally required, or public interest), this right is subject to specific restrictions or shall not exist, as the case may be.
Right to restriction of processing:
You have the right to request a restriction of the processing of your personal data in the following cases: (a) when the accuracy of the personal data is contested and until the accuracy is verified (b) when you oppose the deletion of your personal data and request the restriction of their use instead, c) when personal data are not needed for processing purposes, they are however required for the establishment, exercise, or defence of legal claims, and (d) when you object to the processing and the decision on your objection to processing is pending.
Right to object to processing:
You have the right to object at any time to the processing of your personal data where, as described above, the processing is based on the legitimate interests we pursue as data controllers, as well as, for the purposes of direct marketing and consumer profiling, if applicable.
Right to data portability:
You have the right to receive your personal data free of charge in a format that allows you to access, use, and edit them with commonly used editing methods. You also have the right to ask us, in case it is technically feasible, to transmit the data directly to another controller. Your right to do so exists for the data you have provided to us and is processed by automated means based on your consent or for the execution of a relevant contract.
Right to withdraw your consent:
In cases where processing is based on your consent, you have the right to withdraw it without affecting the lawfulness of processing based on consent prior to its withdrawal.
If you would like to exercise any of those rights, please:
- contact us using our Contact details in the Website
- let us have enough information to identify you,
- let us have proof of your identity and address, and
- let us know the information to which your request relates.
3. Data collection on HoliSoils website
Should you send us questions via the contact form, we will collect the data entered on the form, including the contact details you provide, to answer your question and any follow-up questions. We do not share this information without your permission.
The legal basis for processing Personal Data for the purposes set out in this Section 3 is art. 6(1)(b) of GDPR as the processing is necessary for the response to requests from the interested party.
We will retain the data you provide on the contact form until you request its deletion, revoke your consent for its storage, or the purpose for its storage no longer pertains (e.g. after fulfilling your request). Any mandatory statutory provisions, especially those regarding mandatory data retention periods, remain unaffected by this provision.
We will not share your contact details with no one and will be securely stored by HoliSoils with access only by authorized personnel. This is currently the only occasion where personal data will be stored by this Website.
We utilize state-of-the-art technology to store your data. The following safeguards are used, for example, to protect your personal data from misuse or any form of unauthorized processing:
- Access to personal data is restricted to a limited number of authorised persons for the stated purposes.
- The IT systems used for processing data are technically isolated from other systems to prevent unauthorised access and hacking.
- Access to these IT systems is constantly monitored to detect and prevent misuse in the early stages.
4. Social Media and plugins
Some of our webpages use social plug-ins from other organizations (such as Youtube, “Facebook Recommend” function, “LinkedIn Recommend” function, Twitter’s retweet function etc. included in the website). These other organizations may receive and use personal data about your visit to our sites or apps. If you browse our Website or view content on our apps, information they collect may be connected to your account on their site. For more information on how these organizations use personal data, please read their privacy policies.
- More information on Youtube’s data protection declaration: https://www.google.de/intl/de/policies/privacy.
5. Analytics and third-party tools
When visiting our website, statistical analyses may be made of your surfing behaviour. This happens primarily using cookies and analytics. The analysis of your surfing behaviour is usually anonymous, i.e. we will not be able to identify you from this data. You can object to this analysis or prevent it by not using certain tools.
HoliSoils uses Google Analytics (GA) to track user interaction and for statistical reasons. We use this data to determine the number of people using our site, to better understand how they find and use our web pages and to see their journey through the website.
Although GA records data such as your geographical location, device, internet browser and operating system, none of this information personally identifies you to us. Your computer’s IP address is anonymized by GA services and cannot be used to personally identify you. We consider Google to be a third party.
6. Cookies and third parties
What are cookies?
Cookies are small text files which are saved on your computer, mobile phone or tablet. They allow the website to remember your actions and preferences (such as login, language, font size and other display preferences) so you don’t have to keep re-entering them whenever you come back to the site. They cannot be used to trace your identity, nor can they be used to recognise you on other websites.
You can control and/or delete cookies as you wish. If you do this, however, you may need to manually adjust your preferences every time you visit a site. For more information on how to manage cookies, please visit: http://www.aboutcookies.org/
What types of cookies does the HoliSoils website use?
- First-party cookies
These are cookies sent from a computer or domain managed by the HoliSoils website to the user’s terminal.
- Third-party cookies
These are cookies sent to the user’s terminal from a computer or domain that is neither managed nor controlled by the HoliSoils website. This group also includes those cookies that, while installed by the HoliSoils website, compile data for processing by third parties.
Third-party cookies may be used to gauge and analyse users’ behaviour in order to enhance their experience on the HoliSoils website.
- Third-party website cookies
The HoliSoils website includes content generated on various social networks (YouTube, Twitter, etc.), which may set their own cookies for their users. The HoliSoils site has no control over the dissemination and use of the data these social networks may gather with their cookies and thus recommends that users review their privacy policies.
7. How to complain
We hope that we can resolve any query or concern you raise about our use of your Data However, if you believe that we have not responded in an appropriate manner to your complaints or concerns, the General Data Protection Regulation also gives you the right to lodge a complaint with your local data protection or supervisory authority, in particular in the European Union (or European Economic Area) state where you work, normally live or where any alleged infringement of data protection laws occurred.